1. Introduction
Alloy Recruitment ("we", "us", "our") is committed to protecting the privacy and personal data of our candidates, clients and website visitors. This Privacy & Cookies Policy explains how we collect, use, share and protect your personal information when you use our services or visit our website alloyrecruitment.ie.
This Policy is designed to comply with:
- The EU General Data Protection Regulation (GDPR)
- Applicable UK data protection legislation (where relevant)
- The principles of the California Consumer Privacy Act (CCPA) for users who are residents of California
By using our website and services, you agree to the terms of this Policy.
2. Who we are (Data Controller contact details)
Alloy Recruitment
Website: https://alloyrecruitment.ie
Email: [your contact email]
Phone: 086 380 5132
Postal address: [your business address]
For the purposes of data protection law, Alloy Recruitment is the Data Controller of the personal data we process.
If you have any questions about this Policy or how we handle your data, you can contact us at the details above.
3. What personal data we collect
We may collect and process the following types of personal data:
3.1. Candidate information
- Name and contact details (email, phone number, address)
- CV / résumé information, including employment history and qualifications
- Skills, certifications and education
- Job preferences (role, location, salary, availability)
- Right-to-work information (e.g. work permit/visa status)
- References and notes from interviews or communications
- Any other information you choose to include in your CV or application
3.2. Client and employer information
- Name, job title and business contact details
- Company name, address and billing details
- Information about vacancies, job specifications and requirements
- Communication history relating to recruitment and placement
3.3. Website and communication data
- IP address, browser type and device information
- Date, time and pages visited on our website
- Information submitted via contact or registration forms
- Records of email, phone or other communications with you
4. How we use your personal data (purposes and legal bases)
We process your personal data for specific purposes and on lawful bases under GDPR, including:
4.1. For candidates
Purposes:
- To register you as a candidate and maintain your profile
- To assess your skills and experience against current and future vacancies
- To match you with suitable job opportunities and contact you about them
- To submit your CV and application details to potential employers (with your consent or as requested)
- To schedule and manage interviews and placement processes
- To maintain records of your placements and assignments
- To comply with legal obligations (e.g. right-to-work checks, tax or audit requirements where applicable)
Legal bases (GDPR):
- Performance of a contract or steps taken at your request prior to entering into a contract
- Legitimate interests (providing recruitment services to you and our clients)
- Compliance with legal obligations
- Your explicit consent, where required (for example, to keep your CV on file for future opportunities, or to send certain marketing communications)
4.2. For clients and employers
Purposes:
- To provide recruitment and staffing services
- To communicate with you about vacancies, candidates and placements
- To manage our business relationship and contracts
- To issue invoices and manage payments
- To comply with legal and regulatory obligations
Legal bases:
- Performance of a contract or steps taken prior to entering into a contract
- Legitimate interests (operating and growing our recruitment business)
- Compliance with legal obligations
4.3. Website operation, security and improvement
- Operating, managing and improving our website and services
- Monitoring website usage for analytics and performance
- Maintaining security and preventing fraud or misuse
- Responding to enquiries submitted via our forms
Legal bases:
- Legitimate interests (ensuring the effective and secure operation of our website and services)
- Compliance with legal obligations where relevant (e.g. security and fraud prevention)
4.4. Marketing communications
We may occasionally send you information about:
- New job opportunities that may match your profile
- Recruitment or HR-related updates and news from Alloy Recruitment
You can opt out of marketing emails at any time by using the unsubscribe link included in our emails, or by contacting us directly.
5. Who we share your data with
We may share your personal data with:
- Prospective employers/clients: To match your skills and experience with open roles (only relevant information will be shared, and typically with your knowledge/consent).
- Service providers: Third parties who provide services to us such as hosting, IT support, email delivery, analytics or CRM systems. These providers are bound by confidentiality and data processing agreements.
- Professional advisors: Accountants, legal advisors or auditors, where necessary.
- Regulatory or law enforcement authorities: Where required to comply with legal obligations or to protect our rights or the rights of others.
We do not sell your personal data.
6. International data transfers
If we transfer your personal data outside the European Economic Area (EEA) or UK, we will ensure that appropriate safeguards are in place, such as:
- The use of countries deemed to provide an adequate level of data protection by the European Commission, or
- Standard Contractual Clauses or equivalent safeguards recognised under data protection law.
You can contact us for more information about international transfers and the safeguards we use.
7. Data retention – how long we keep your data
We retain personal data only for as long as necessary for the purposes described in this Policy, or as required by law.
In general:
- Candidate data: We may retain your details and CV for a reasonable period to consider you for current and future roles. You can ask us to delete your data sooner (see “Your rights” below).
- Client and employer data: We keep contact, contract and invoicing records for as long as the relationship is active and as required by tax and company law.
- Website and cookie data: See “Cookies” below for specific retention periods.
When data is no longer needed, we will securely delete or anonymise it.
8. Your rights under GDPR
Under GDPR, you have several rights in relation to your personal data:
- Right of access – to obtain a copy of the personal data we hold about you.
- Right to rectification – to have inaccurate or incomplete data corrected.
- Right to erasure (“right to be forgotten”) – to request deletion of your personal data where we have no lawful reason to continue processing it.
- Right to restriction – to request that we limit the processing of your personal data in certain circumstances.
- Right to data portability – to receive your personal data in a structured, commonly used and machine-readable format, and to request that we transfer it to another controller where technically feasible.
- Right to object – to object to processing based on our legitimate interests, or to direct marketing.
- Right to withdraw consent – where processing is based on your consent, you may withdraw that consent at any time.
To exercise any of these rights, please contact us at:
Email: [your contact email]
Phone: 086 380 5132
You also have the right to lodge a complaint with your local Data Protection Authority if you believe your rights have been violated.
9. Additional rights for California residents (CCPA)
If you are a resident of California, the California Consumer Privacy Act (CCPA) may grant you additional rights, including:
- Right to know what categories of personal information we collect, the purposes for which we use it and the categories of third parties with whom it is shared.
- Right to access specific pieces of personal information we hold about you.
- Right to deletion of personal information, subject to certain exceptions.
- Right to non-discrimination for exercising your privacy rights.
We do not sell your personal information.
To make a CCPA-related request, please contact us using the details in Section 2.
10. Cookies and similar technologies
Our website uses cookies and similar technologies to improve your experience and monitor website performance.
10.1. What are cookies?
Cookies are small text files stored on your device when you visit a website. They help the site remember your preferences and understand how you interact with it.
10.2. Types of cookies we may use
- Strictly necessary cookies: Required for the website to function properly (e.g. security, load balancing). These cannot usually be disabled.
- Functional / preference cookies: Remember your settings and preferences (e.g. language, form information).
- Analytics / performance cookies: Help us understand how visitors use the site (e.g. pages visited, time spent) so we can improve our content and performance.
- Marketing / advertising cookies: Used to deliver relevant content or measure the effectiveness of marketing campaigns. We use these only where applicable and in accordance with local law.
10.3. Managing cookies
When you first visit our site, you may see a cookie banner or notice providing you with information and, where required, the ability to consent or manage your cookie preferences.
You can also manage cookies via your browser settings:
- Block or delete cookies
- Set your browser to notify you before cookies are placed
Please note: disabling some cookies may affect the performance or functionality of our website.
11. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse or alteration. These measures include:
- Restricted access to personal data to those who need it for business purposes
- Use of secure systems and, where appropriate, encryption
- Regular review of our security measures
However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
12. Third-party websites
Our website may contain links to external websites or services not operated by Alloy Recruitment. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to read their privacy policies before providing any personal information.
13. Changes to this Policy
We may update this Privacy & Cookies Policy from time to time to reflect changes in law, technology or our business practices. When we do, we will update the “Last updated” date below. We recommend that you review this Policy periodically.
Last updated: March 2026
14. How to contact us
If you have any questions, concerns or requests regarding this Privacy & Cookies Policy or our handling of your personal data, please contact us at:
Alloy Recruitment
Website: https://alloyrecruitment.ie
Email: [your contact email]
Phone: 086 380 5132